Cary Memorial Library

Meeting Room > Book a Room Request

If you prefer, you may print the Book a Room form [pdf] and return, or mail, or fax it to the library.

Book a Meeting Room Request

Any group wishing to reserve one of Cary's Meeting Rooms must have received a room use approval from the library's Director. If you have not been approved yet, first submit a Room Use Approval form.

Questions about your booking? Please email us or call 781-862-6288, ext. 251 and leave a message. We will return your email or call as soon as possible.

Name of your organization:

Contact Person:

Phone Number:

Fax Number:

Email Address:

The library will notify you within a week of receiving this application. How would you like to get notified?

Please tell us when you would like a room. (Check our library hours and our Calendar of Events)

PLEASE READ:

The Meeting Room capacity is 80 persons. The Learning Center capacity is 20 persons.

The total number of available tables is 6. Tabletop size is approximately 6 ft. by 2.5 ft.

Cary Library requires scheduled setup and breakdown time between all events. This period may range between 1 and 1 ½ hours and does not appear on our public calendar. Please take this into consideration when booking your event.

** Click on the Setup Selection link to choose a setup number. Please remember that we cannot change your setup if changes are requested within three days of your event.

FOR A SINGLE BOOKING
	Meeting Date	Beginning Time	Ending Time	Expected Attendance	** Setup Selection	No. of Tables	No. of Chairs
1st choice
2nd choice

FOR RECURRING BOOKINGS
DATE OF YOUR FIRST MEETING
	Meeting Date	Beginning Time	Ending Time	Expected Attendance	** Setup Selection	No. of Tables	No. of Chairs
1st choice
2nd choice
DATE OF YOUR SECOND MEETING
	Meeting Date	Beginning Time	Ending Time	Expected Attendance	** Setup Selection	No. of Tables	No. of Chairs
1st choice
2nd choice
DATE OF YOUR THIRD MEETING
	Meeting Date	Beginning Time	Ending Time	Expected Attendance	** Setup Selection	No. of Tables	No. of Chairs
1st choice
2nd choice
DATE OF YOUR FOURTH MEETING
	Meeting Date	Beginning Time	Ending Time	Expected Attendance	** Setup Selection	No. of Tables	No. of Chairs
1st choice
2nd choice
DATE OF YOUR FIFTH MEETING
	Meeting Date	Beginning Time	Ending Time	Expected Attendance	** Setup Selection	No. of Tables	No. of Chairs
1st choice
2nd choice
DATE OF YOUR SIXTH MEETING
	Meeting Date	Beginning Time	Ending Time	Expected Attendance	** Setup Selection	No. of Tables	No. of Chairs
1st choice
2nd choice

Any other information we may need to know, or questions you may have?

Will you be using any audiovisual equipment? Yes No

If you will be using any of the following equipment, please indicate which ones you will be using:
  Wooden Lectern
  Projection screen
  LCD projector
  DVD Player
  Whiteboard/Smartboard
  Easel (Please supply own paper.)
  Gooseneck microphone
  Cordless clip-on microphone
  Assistive listening receivers (four)   How many needed?
  Document Projector
  Laptop audio and video hookup (Please supply own laptop.)
  Internet access (Please supply own Ethernet cable.)
  TV
  Conference phone

Person(s) who will be operating the equipment:

PLEASE NOTE: Any person operating library equipment

Must be 18 years old or older;
Assumes responsibility for the equipment during the duration of the meeting or event;
Must receive training from library staff prior to the scheduled meeting or event. Please be aware that there may not be library staff available to assist with the equipment. Please email webmaster to schedule training.

Will you be using the kitchen facilities? Yes No

All meetings are displayed in Cary Memorial Library's online Events Calendar. Please provide us with a brief description of your meeting or event that we may use when we insert your event into the calendar.

Name of person completing this form:

Questions about your booking? Please email us or call 781-862-6288, ext. 251 and leave a message. We will return your email or call as soon as possible.