First-time users: Read the Meeting Room Policy Fill out the Group Approval Request Approved users: Be sure to check dates for meeting room availability Fill out form below Name of Organization: * Contact Person: * Telephone Number: * Email Address: * Program/Meeting description for Library online calendar of events: * 1st Choice Meeting Date/Time: Meeting Date: * Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Year Year2020 Meeting Start Time: * Hour hour123456789101112 : Minute minute00153045 am pm Meeting Duration * Hour(s) You may reserve a room for up to 3 hours per meeting. 2nd Choice Meeting Date/Time (if 1st choice isn't available): Meeting Date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Year Year2020 Meeting Start Time: Hour hour123456789101112 : Minute minute00153045 am pm Meeting Duration Hour(s) You may reserve a room for up to 3 hours per meeting. Recurring Reservation Dates and Times We limit use of our Large Meeting Room to one meeting per month for approved groups. If you'd like to schedule a recurring reservation, please enter the additional dates and times below. Recurring Reservation Estimated number of people attending * View Image of Large Meeting Room Setup Options (popup window) Room & Setup Selection: * - Select -Conference style, up to 20 chairsSetup 1: Small Square (2 tables, up to 12 chairs)Setup 2: Small Rectangle (4 tables, up to 18 chairs)Setup 3: Large Rectangle (6 tables, up to 24 chairs)Setup 4: Small Open Square (4 tables, up to 16 chairs)Setup 5: Large Open Square (6 tables, up to 24 chairs)Setup 6: Large U-Shape (7 tables, up to 24 chairs)Setup 7: Auditorium (table in front, up to 80 chairs)Setup 8: Luncheon (up to 9 tables, up to 24 chairs)Setup 9: Semicircle (table in front, up to 40 chairs)Setup 10: Classroom (9 tables, up to 27 chairs) Notes on Room Setup: Select equipment you will need: Easel (you supply paper) Whiteboard Will you be using kitchen facilities? (Large meeting Room only) * Yes No Will you be using audio visual equipment? * Yes No Please note that we cannot always provide A/V assistance during your meeting. We strongly encourage all groups to make an appointment in advance to ensure a successful meeting, especially for the Large Meeting Room. Email webmaster@carylibrary.org to schedule your hands-on training. The Large Meeting Room A/V training guide is available. Assistive Listening Devices (hearing loop) The Large Meeting Room is equipped with a hearing loop. We strongly encourage all groups to use the microphones for any meeting held in the Large Meeting Room. Further information is available about the hearing loop and its benefit to those with hearing loss. To schedule a training email webmaster@carylibrary.org. Select A/V equipment you will need: Assistive Listening Devices (Strongly recommended) Projector and projection screen (with VGA and HDMI connections) Microphones Conference phone By submitting this form, you are agreeing to our terms and conditions outlined in our Meeting Room Policy. Click submit to enter your reservation request.
